Policy update

Textbook examination copies reminder:

Mary Lee Hummert, vice provost for faculty development, issued a reminder of KU’s policy regarding sales of examination copies and textbooks. In an e-mail to faculty and staff, Hummert said many employees have received offers to buy used textbooks and instructor’s editions.

The policy, approved in 2004, includes a ruling from the Kansas Governmental Ethics Commission, that states “accepting as personal property free desk copies of textbooks and newspapers valued at $40 or more is a violation of the State of Kansas conflict of interest laws.” Faculty may accept examination copies on behalf of the state and have them become state property.

Those who receive free books from publishers can keep them on the condition they are keeping them as custodians of state property. The books cannot be sold or given away, which would constitute selling state property. Such books do not need to be entered into an inventory of state property unless its value is more than $5,000.

When faculty or staff leave employment with the state, employees should dispose of such books by boxing and labeling them “Deliver to Exchanges and Gifts, Watson Library.” Library staff will retain the books or dispose of them through an appropriate method.

The full policy is available in the KU policy library

The Kansas Governmental Ethics Commission ruling is available online.

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Amanda Schwegler, assistant director, Center for Service Learning
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